AI now sits in virtually every SaaS product — often unreported ("shadow AI"), and increasingly as autonomous agents acting on their own. With AI Vendor Governance you know exactly which AI runs at your vendors, under which agreements, and what the EU AI Act requires of you.
The European AI Act is in force and becomes mandatory step by step. It is essential to find out which rules apply to your business — that depends on your role and how you deploy AI tools in the workplace. You will face requirements on data quality and oversight; we make those complex demands understandable.
We establish a fixed rhythm in your governance, so you always see who is responsible and which AI runs inside your walls. Reporting to board and regulators becomes easier. With us, AI governance means no piles of paperwork — it is a smart way to innovate safely without surprises afterwards.
Please note: VendorManager.nl provides practical support and does not give formal legal advice or compliance guarantees.
AI governance is not a project with an end date. Every vendor update can bring new AI; that is why the Control Tower runs these four steps continuously.
A baseline plus continuous detection: every AI feature at your vendors in view — including the hidden extras that arrive through an update.
A risk class per AI system in line with the EU AI Act, and a file with purpose, data and vendor statement. You see at once what needs attention.
We make sure agreements on data usage, training and liability land in your contracts — through AI addenda and vendor statements. Your lawyer signs, we prepare.
A fixed rhythm of checks and reports, including tracking autonomous agents. New AI features feed straight back into step one.
An up-to-date AI register, risk scores and a tight schedule for your checks. Note: this is a governance instrument, not a legal audit or official inspection.
One central place showing which vendor uses which AI, for what purpose and under which agreements.
Every vendor gets a score based on data and impact. You know instantly what to tackle first.
We compare vendor information against your rules and flag what is missing. Signing contracts remains your legal team’s job.
A fixed structure for your reviews — AI governance becomes an ongoing process instead of a one-off project.
AI governance does not stand alone: it runs on the same register as your vendor management — one total view of contracts, risks and AI use.
The regulation takes effect in stages. These are the milestones to plan for.
Source: EU AI Act, Regulation 2024/1689 and the AI Omnibus of 27 July 2026. What the omnibus changes is covered in our article. Indicative overview — not legal advice; which obligations apply to you depends on your role and systems.
The next step is already visible: vendors no longer ship smart features but agents that perform tasks on their own — in your environment, with access to your data. That calls for a new discipline: agent governance. We define per agent what it may do, track what it does and escalate what deviates — as a standard part of the Control Tower.
Not gut feeling but analyst data — this is what the numbers say about AI in your vendor landscape.
Gartner predicts that 40% of enterprise applications will contain task-specific AI agents by the end of 2026 — up from under 5% in early 2025. AI arrives through updates, inside software you already own.
Source: Gartner, August 2025Gartner treats oversight of third-party AI as a discipline of its own: "AI security platforms" providing visibility into external AI feature in its Top 10 technology trends for 2026, and shadow AI was a headline theme at its security summit.
Source: Gartner Top Strategic Technology Trends 2026The European AI regulation (2024/1689) phases in step by step and also requires control of AI risk in your supply chain. An up-to-date AI register per vendor is the foundation.
Source: EU AI Act — official regulationAnswers on how to stay in control of AI rules at your vendors.
That you now structurally oversee their AI use. You ask for insight into data and security. Legal review remains your own responsibility.
That differs per role. You need clear instructions and safety information from them. Our register collects this conveniently, but we do not perform a legal assessment.
Certainly — it complements what you already do. We add AI data and scores to your list, so you decide based on one complete overview.
We start with a scan right away. You usually have a first register and action list within four weeks. The pace after that depends on the size of your organisation.
It is a fixed part of it: the same monitoring service that tracks your contracts and renewals also watches the AI at your vendors. We use the same systems, recording only what is truly needed for your safety.
Start with a scan. Within four weeks you have a first AI register and action list.
