Every SaaS vendor is building AI into its software — often unnoticed ("shadow AI"), and increasingly as autonomous agents acting on their own. VendorManager.nl is your Control Tower: one continuous, subscription-based monitoring service that manages your vendors and the AI inside their applications. Independent, live within four weeks.
The analysts agree: AI is being built into the software you already buy, and is rapidly evolving into autonomous agents. If you do not manage your vendors, you will soon not manage your AI either.
According to Gartner, the share of enterprise applications with built-in, task-specific AI agents grows from under 5% in 2025 to 40% by the end of 2026.
Source: Gartner, August 2025Of enterprise software spend is at stake as agentic AI fundamentally changes the economics of SaaS contracts — the moment to revisit your agreements.
Source: Gartner, July 2026The European AI Act phases in step by step and demands demonstrable control of AI risk at your véndors too — not just your own AI.
Source: EU AI Act (official regulation 2024/1689)Just as you outsource payroll or IT management, you outsource the oversight of your entire vendor landscape to us — contracts, costs, risks, renewals and the AI that arrives through updates. Staffed by one dedicated team — not software you have to operate — with three promises. You stay in charge; we keep watch.
One up-to-date register of all your vendors, contracts and the AI inside their applications — including "shadow AI" that slips in through an update without anyone reporting it.
Renewal alerts, price changes and new AI features at your vendors — you hear it from us before it costs money or risk, not after.
An audit-ready AI file per vendor and clear reporting for board and regulator — ready for the EU AI Act, without piles of paperwork.
Three examples of what the Control Tower keeps track of for you. No software to learn: you get the overview, we do the work behind it.
Every vendor, every contract and every AI feature in one up-to-date register — including documents and status.
Notice periods and price changes in view well before the deadline — never a silent renewal again.
New AI features in your vendor software are flagged, labelled and risk-scored immediately.
A clear approach built around the agreements you want to monitor and the information you already have.
We bring all your contracts, owners and renewal dates together in one clear register.
Immediate insight into risks, duplicate SaaS and unused licences — we prioritise what counts.
We guard deadlines and SLAs and make sure actions actually get done.
Fresh every month: register and action list up to date, ready for the EU AI Act.
Services for the AI era: from shadow AI to watertight contracts — with classic vendor management as the base.
Continuous sight of every AI feature your vendors add — including what arrives quietly through an update.
More about AI Governance →A risk classification per AI system and an audit-ready file for board, clients and regulators.
Data use, model training and liability down in black and white — through AI addenda to your existing contracts.
Rules, logging and a kill switch for the autonomous agents vendors run in your environment.
Add-on licences, credits and ‘AI-driven’ price increases quantified — with savings advice per renewal.
Register, renewal radar, performance and governance — the beating heart everything runs on.
See the products →Three assignments of the founder, before VendorManager.nl, named by sector. No percentages we cannot substantiate; just what exactly was done.
Portfolio of outsourcing and software vendors: per contract a DORA addendum, an outsourcing assessment and a termination or renewal decision before the deadline.
Contract and vendor management of three major data and software vendors: SLA/KPI steering, risk, cost and the negotiation at renewal — exactly the renewal file that is now in the platform.
Strategic outsourcings recontracted to the new requirements and recorded in a register of information that the regulator can read.
More about who did this: About us.
Where your data is, who can access it, and what happens if something happens to your vendor manager. No certification we do not hold; just the facts.
Database and files in Frankfurt, one workspace per organisation, row-level security on every table. No production data outside the EEA.
One-time code by e-mail or your own Microsoft Entra ID (SAML, SCIM). By invitation only; sessions expire on the server side.
Every action, including ours, in a log that cannot be changed afterwards. Exportable as CSV for your auditor or regulator.
Contracted, named in your data processing agreement, active within two working days in case of absence. We rehearse the handover every year.
Full export with one button: register, workflows, documents, audit trail. Deleted within 30 days of leaving, confirmed in writing.
Text recognition and AI pre-fill fields; a consultant confirms. No training on your data; where AI was used, it says so.
Everything about security, including what we do not have yet → · Works with your systems → · Do it yourself, interim, software or outsource? →
Choose how much of the watch you outsource. No setup fees. Live within four weeks.
Monitoring without the fuss: one register of vendors, contracts and their AI, with the renewal radar running and a weekly overview. Up to 40 vendors.
More about the levelsMonitoring plus the hands that take on renewals and price increases, check clauses and deliver the quarterly report. Up to 40 vendors and six renewal files a year.
More about the levelsFor those who must also prove it: formal reassessment, AI contract file, regime reporting and audit support. Up to 60 vendors.
More about the levelsPrices excl. VAT, based on an annual contract. Cancellable monthly after 12 months. Independent — we resell no third-party software and take no commissions.
Nearly everyone starts with the one-off Baseline: AI & Vendor Scan (€2,450, fully credited against your first annual subscription).
We prepare, test and negotiate; you take every decision on renewing, terminating or signing.
VendorManager.nl is the Vendor & AI Control Tower for IT and procurement leaders: outsourced vendor management and AI governance in one continuous service. With over 20 years of experience in IT procurement, contract and risk management and AI governance, we work through fixed, transferable processes — independent, certified and always with you in charge. You are never dependent on a single person or vendor.
"Within four weeks, your first overview of contracts and risks is ready." — expert, independent advice with one dedicated contact.
Within a month you have a tight register of your contracts and risks. Book a call or test your situation with the free Risk Scan.
